• CIQ – China Inspection and Quarantine: The Definitive Guide

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    Exporting to China can be a challenging project for companies that have little knowledge of the market.

    One of the biggest and most costly issues exporters experience is that their products get stuck at the customs, or sent back, as they don’t comply with local CIQ regulations.

    CIQ is an authority that can reject imports of your products to China, if you don’t comply with local standards.

    In this article, I explain all the essentials you need to know about CIQ when exporting to China.

    For example, the most preventive way to avoid that your goods get stuck at the customs is to apply for a CIQ declaration before you export your products to China.

    The topics we review today are:

    • What is CIQ?
    • What are the duties of CIQ?
    • Getting a CIQ Declaration
    • Documents Needed when Applying For a CIQ Declaration
    • CIQ Inspections
    • CIQ Marks and Labels
    • Fees Charged by CIQ
    • What information does the CIQ certificate include?

    What is CIQ?

    CIQ stands for China Inspection and Quarantine and operates directly under AQSIQ, The General Administration of Quality Supervision, Inspection and Quarantine, one of the major quality management authorities in China.

    There are 35 so-called CIQ-offices located in 31 provinces around China, all acting as extended arms of AQSIQ.

    Some of CIQ tasks include: to check labels, make sure that products have CCC marking and that exporters follow the local Chinese regulations.

    The offices work closely with laboratories, local offices, and other entities, to secure the quality of products imported to China.

    CIQ

    What are the duties of CIQ?

    One of the major duties of CIQ is to make sure that exporters follow import regulations in China. For example, they control and prevent that no infectious diseases enter/leave the country.

    Simply, they inspect and control goods that arrive at airports and harbors.

    CIQ also makes sure that persons working at the airports and harbors have suitable protection and are vaccinated against certain diseases if an epidemic breaks out.

    Other examples of responsibilities include inspections, quality controls, making sure that animals and plants, leaving or entering the country, don’t bring any risks. If they do, CIQ will introduce safety measures and put these into quarantine.

    As mentioned, AQSIQ is the authority that governs CIQ and decides its responsibilities. The list can be made longer, but I just want to give you a general knowledge over the duties that CIQ has.

    Getting a CIQ declaration

    One of the biggest obstacles you can come across is if the Chinese customs stop or seize your products.

    In fact: the products can stand still for weeks, if not months, while you need to either:

    • Prepare to provide the missing documents
    • Request a third party to help you, even if this should be done before you decide to export to China, not when issues occur (!)

    You also have a third option to minimize the risks of having issues at the Chinese customs, namely to:

    • Apply for a CIQ-declaration

    A third party can help you to apply for a CIQ declaration, you can use this document as evidence towards the customs, showing why your products don’t need a CCC mark.

    It’s preferred to prepare a CIQ declaration upfront, even if it costs a little extra. It can save you plenty of time and money, minimizing the risks that the customs seize your goods for a long time.  

    Documents Needed when Applying For a CIQ Declaration

    First of all, your importer should help you to confirm what documents are needed for the CIQ declaration, as regulations can change.

    In general, you need to provide the following documents when applying for a CIQ declaration:

    • Information about your company
    • Information about the products you intend to export
    • Reasons why your goods can be declared
    • A quota certificate (if necessary)
    • Bill of lading
    • Invoice
    • Customs declaration
    • Sales contract
    • Import license
    • Inspection certificate
    • Other quality licenses
    • A safety compliance declaration, ensuring that your products conform to specific standards

    The documents will be handed over from your import agent to the agents at the China customs. Working with an agent that is experienced and has personnel on-site will make the process much easier for you, it’s definitely worth the extra cost.

    CIQ Inspections

    Your products have to pass a quarantine inspection performed by CIQ before these continue to the customs clearance.

    If your goods don’t pass the inspection, and there’s no way you can resolve the issue on-site, the goods will be sent back to where it came from, or be destroyed.

    When your goods have passed the inspection, the inspectors will attach a clearance slip, showing that your goods are ready to continue to the customs and that it can be imported to China.  

    So what can the CIQ personnel check during the inspection of your products?

    Items Checked by CIQ

    • The labeling of your products
    • Packaging
    • Making a visual check that your products are the same as stated before
    • Information related to the product itself, such as product names, brand numbers/models, where the products have been produced

    After the inspectors have approved your goods, the CIQ personnel will stamp the clearance slips.

    This is crucial, as the customs will require that the clearance slips are stamped, before letting your goods passing through.  

    Random Inspections

    Sometimes, exporters are subject to additional random inspections done by CIQ.

    If you’re chosen to do a random inspection, parts of your goods will be sent to a test lab, to verify that your goods meet the Chinese quality standards.

    If parts of your products fail the test, countermeasures must be taken for that specific product/brand, after, a number of batches need to pass the test up to 5 times.  

    CIQ Marks and Labels

    A CIQ-labels are needed for many products and are attached before the goods enter the Chinese market. The process to make and receive the labels usually takes up to 2 weeks.  

    The following information was needed for labels attached to a cosmetic product with a net content of 15mg/15ml (cosmetics are currently exempted from CIQ labelling since 2012:

    • Name and content of the product
    • Name and of the producer
    • Ingredient list
    • Date when produced and shelf life
    • Instructions how to use it

    The label requirements differ among products, for example, some of the information you need to include on food are, for example:

    • The name of the product
    • Ingredients listed in %
    • Information about the manufacturer: the name, address, distributor and agent
    • Date of production, best before date, how the food should be stored

    Keep in mind that the label must be translated into Chinese and approved by CIQ.

    You can visit CIQ’s website for more information or contact the third party to help you with CIQ labeling. You should also seek help from an agent that works with imports to China.

    Fees Charged by CIQ

    Generally, you need to pay the following costs when you apply to receive a CIQ certificate:

    • Cost for the application
    • Administrative charges and agent fee
    • Sampling/testing fee
    • Label filing (including translation and making design)
    • Inspection fee
    • (Decontamination treatment, if needed)
    • Consulting fee
    • Issuance of certificate to release the goods
    • Customs clearance
    • CIQ certificate
    • When CIQ has accepted your application, you’ll get a CIQ certificate.

    What information does the CIQ certificate include?

    The CIQ certificate includes the following information:

    • The declared value of your goods
    • Name and address of exporter
    • Site of CIQ inspection (in China)
    • Container number and seal number
    • Findings on appearance and package inspection
    • Result of price verification
    • Findings on testing / Complying with standards X, Y, Z
    • Conformity assessment opinion (Qualified / Not qualified)
    • Documents attached
    • The seal of the inspection body (stamp) and a signature by the inspector

    In addition to above, you also need to provide information related to the product, such as:

    • Serial numbers
    • Product description
    • HS codes
    • Place of origin
    • Quantity
    • Unit standard (sqm, liters, etc)
    • Number and type of packages
    • Unit price (in USD)
    • Result of price evaluation
    • Result of total quantity and price evaluation

    Consult with a credible agent to understand how the documents are filled in, to obtain your CIQ certificate.

    What is a CR number in China?

    The CR number referred to as CR code is a Customs Registration number that you receive after you have registered your products with the China customs. You have to include the CR code in your customs declaration to import the products into China.

    Conclusion

    CIQ stands for China Inspection and Quarantine and operates directly under AQSIQ, which is one of the major quality management institutes in China.

    The main responsibility of CIQ is to assure that products leaving or entering China comply with local regulations and don’t bring any potential threats to the market or the nation.

    My general advice is to hire a credible when applying for a CIQ declaration, or when exporting goods in general.

    The extra cost is well worth, as you’ll reduce the risk of having your goods seized at the customs later.

    How can you help me take the next step?

    Do you need help with CIQ, CCC or setting up your first Tmall store? We work with leading consultants and service providers – that can help you through every part of the process:

    a. CIQ, CCC, labeling and laboratory testing

    b. Shipping and customs

    c. Selling on Tmall, JD Worldwide & other platforms

    d. Finding retailers and distributors for your products

    What are you waiting for? Click here to request a free quotation.


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  • 47 Responses to “CIQ – China Inspection and Quarantine: The Definitive Guide

    1. piyush patel at 1:57 pm

      Dear sir, we wants to start business of metal scrape Import from china . kindly help us to checking materials and packing and inspections. how we will be secure from deceit party and fraud. we basically from INDIA and wanna know and assure about chinis company waiting fro your quick reply. thanks & regards from
      Tirth Exim

      Rajkot Gujarat INDIA.

      1. Ivan Malloci at 3:05 pm

        Hi there,

        If you want to import from China I suggest you to check our service http://www.chinaimportal.com/supplier-screening/

        You can also send as an email with more details using the following form: http://www.chinaimportal.com/contact-us/

        Cheers,

        Ivan

      2. nelson at 5:45 pm

        Any interest in metal scrap from Chile? Copper and iron scrap available.
        Nelson_valderramaADDhotmailDOTcom

        1. tomone tanaka at 3:56 pm

          Please send me copper concentrate information for China
          This is Celeno Co., Ltd.
          Tomone Tanaka

          1. Marcus Sohlberg at 11:09 am

            Hello Tomone,

            Do you want to export copper concentrate or import from China?
            If you want to import from China, you can check http://www.chinaimportal.com

    2. Gleb Tryapitsyn at 5:47 am

      Hi,
      I am working on a contract with Chinese customer to export corn from Ukraine to China. They asked me to register with CIQ, does it mean CIQ certificate? if yes, your post suggests that for CIQ certification I need Quota certificates, Business license, Importing license. Does it mean I should request these certificates from buyer?

      Thank you,

      Gleb

      1. Ivan Malloci at 12:13 pm

        Hi Gleb,

        no, I suggest you to contact the General Administration of Quality Supervision, Inspection and Quarantine (http://english.aqsiq.gov.cn/)

    3. Abhishek at 9:13 am

      Hello Sir,
      I want to export skimmed milk powder to china from india.
      But i read about the CIQ So please tell me about the CIQ.
      How to get the CIQ.
      What are the required documents to get it.
      How much time it will take.

      1. Marcus Sohlberg at 11:11 am

        Hello Abhishek,

        I recommend that you read the article again as it’s been updated. It answers all your questions.

        Kind regards / Marcus

    4. Ali at 5:47 am

      Hi there,
      We are going to import fabrics to our country form china. Here in Iran we need standard certificate for our customs. I asked my supplier to do the inspection form china but unfortunately they have no experience regarding this manner. So it is like I have to do it in my country by myself. The question is do I still need to hand in the inspection doc to my Chinese supplier or they can simply send the goods from their port?

      1. Marcus Sohlberg at 11:12 am

        Hello Ali,

        A little bit late reply, but for other who might have a similar question: You can check http://www.chinaimportal.com for questions related to imports from China.

    5. Raúl Hidalgo at 9:26 am

      Quality is need on product.

    6. Claudia Carpio at 9:46 pm

      Hola

      Mi empresa es exportadora de productos Hidrobiológicos (pota, perico, pejerrey, calamar) y próximamente estamos por ingresar al mercado Chino, En cuanto al registro CIQ la planta en la que producimos si, figura en esta lista, pero también nos han indicado que nosotros como exportadores debemos de estar registrados, por lo que procedimos a realizar el registro y hace poco nos enteramos que en años anteriores ya teniamos registro CIQ, tendremos problemas por contar con doble registro o cual prevalece?, habra algun chat on line donde consultarlo?.
      Muchas gracias.

    7. Ms LIM at 7:23 am

      Hi Sir,

      Understand CIQ requirement changed time to time, unexpected. Few question:

      1. Is it the CIQ requirement is vary for different importing port (South China / Beijing / Shanghai / etc)?

      2. Shall an exporter send “sample” of the product to CIQ for registration? Is it physical sample with actual printing a must?

      3. Shall an exporter send only the “label” of the respective product to CIQ for registration?

      Thanks & regards,
      Ms LIM

    8. mukul at 6:15 pm

      looking for a tieup with a China local, Inspection company ( availabel at all the major ports in China )who are willing to fetch inspection orders in the name of the joint venture inspection company we shall promote – from soya,corn,edible oil buyers, petroleum crude buyers ( who are govt and Pvt buyers in China / HongKong/Taiwan ) like Cofco etc. We shall perform the load port at all Brazil ports,also inland survey,lab support / we also welcome a Chinese to be stationed at Brasil in our system once agreement is reached- the China inspection company will liaise with CIQ on arrival of goods at China for discharge inspection – the tieup will be for Brazil and India with the China company – write to me if we can go ahead and meetup

      1. Shabber hussain at 9:35 am

        Hello sir, I want to export goat bezoar, which is used in Chinese traditional medicine, my client is asking me to go to ministry of commerce and tell the ministry people to apply for CIQ, but here in india , ministry people are refusing to contact CIQ . According to them it’s not their headache. Please advice me sir.
        Rdgards ”
        Shabber hussain

    9. Murrlyn Bond at 5:57 am

      I am ordering some ceramic mugs from China and the supplier said China customs told them that US customs requires a CIQ certificate. Is this true and if so where would I get this done?

    10. Leshan at 9:40 am

      Hi,

      We have additives from Singapore to Shanghai that our vessel transit at Hong Kong before arrival at Shanghai.

      What is the requirements for the FTA certificate or inspection requirements that we need to comply at Hong Kong. Understand that we are subjected to CIQ and we need to file the documentation within 3 working days before arrival of vessel at Hong Kong. Pls assist to confirm.

    11. Rocky meat & bone mils at 10:53 am

      Dear sir we want export. Animel bone. For. Use in galiten factory as raw materials. It will need any permeation or approval. From China. Ciq. Oq aqsiq. Please. Let us know how to we get their permeation hossain

    12. Fari at 3:31 am

      Hello Sir

      I want ask, how long for process CIQ in China? we want import goods from china ? with HS code 9508900000

    13. Muhammad Ashraf Naseem at 5:39 am

      AN-KHI-CH-201602876
      February 4, 2016

      Dear Sir,

      We want to Export Chromite Ore Lumpy and High Grade Natural Fine to China and you are kindly requested to please advise us the requirements, certification and other relevant Registration etc with CIQ or any other department, kindly advise us the procedure to complete our requirements before exporting our products to China.

      Your kind and urgent reply in this regard will be highly appreciated.

      Thanks and Regards
      Muhammad Ashraf Naseem

    14. Patel daxesh at 5:23 pm

      Hy, sir

      I am a importer in metal scrap from china. I want to appy for CIQ. What is real proccess for getting CIQ. Importer can apply for CIQ?

      Please reply. Thanks.
      Radheshyam impex, gujarat, india.

    15. Noohu at 4:53 am

      Dear sir,

      We want to export Aluminum Scrap to our client in India. Our client require PSI (Pre Shipment Inspection) certificate. Should this CIQ can do this kind of product? Also, CIQ is valid for india customs? Please someone advise me. Thanks.

    16. Vitaliy at 7:36 am

      Good day!
      My company need to smuggle my goods, frozen chicken meat, through China to Mongolia. For this you need a certificate CIQ?

    17. roki at 6:30 am

      to:China Government, quarantine,please check the shipment from Indonesia, live snakes, frozen snake, dry snake(oven)please check,becouse it is not checked in the lab, his documents to a false quarantine,,becouse in China for consumption,while the snake was his process filthy, thanks to his attention

    18. roki at 4:27 am

      to : China Governmenth, snake and gecko from Surabaya, To Guangzuo , multiple delivery without check lab,china population consume unhealthy foods

    19. John fischer at 9:49 pm

      How do I get a product into China without giving up trade secrets.

      They want ingredient list which is no biggie but also want exact amount of each ingredient which is a trade secret. I feel that giving that info up, leaves my product open to being reproduced by someone else.

      1. Marcus Sohlberg at 3:46 am

        Hi John,

        Sorry for late reply. A way of protecting yourself is to register your trademark in China. I highly recommend this as China is a first-to-file country, which means that another person can register your trademark in their name, in case you don’t.

    20. bunta at 1:21 pm

      hallo Sir,please check the shipment live snake from Surabaya-Indonesia , with Garuda Indonesia & Cathay Pacific by dragon Air, quarantine in writing from farm, his native, snake from wild, we think is it dangerous to health,can contact with sars and others, and letters from quarantine Indonesia also did not check with the lab,please check this notice,because the dangerous to the China residents, if it hit sars becouse this live snake from wild,

    21. bunta at 10:43 am

      hallo Sir,i give you information, today, 19 december 2016 ,from Surabaya-Jakarta_ Indonesia send live snake by Garuda Indonesia to Guangzhou China, please check the quarantine /Lab, becouse snake from wild not from frarm, in declare from farm, quarantine from Indonesia false,please check, caution sars virus,Tq

    22. bunta at 6:49 am

      hallo sir, please check, today, 20 december 2016, from Indonesia send life snake fly by Garuda Air, plesae check the qurantine ,from wild not from farm, becouse declare quarantine from fram, please check, dangeraous for residents China,Tq

    23. prashant shah at 6:34 pm

      how to check CIQ certificate issue by China is genuine or not?

    24. Ondrej at 3:10 pm

      Hello,
      we are packiging company and we make wooden boxes that approve with the ISPM 15. Does the CIQ certificate relate to us? Our customer is sending his machines to China in our boxes.
      Thank you for answer.

    25. lenys at 6:57 pm

      hi im a company form venezuela, and i would like to export frozen shrimp to china qingdao port what kind of documents should i prepare?where should i required,apply? what kind of certificated do i need to have.

    26. RACHANA at 8:23 am

      hi we are company in UAE, and we are planning to ship some Chinese originmachines from China & from Dubai. Please do let me know what i need to do…

      Any contact details for the certifying team in dubai.

    27. 33Kyle at 3:18 am

      I must say it was hard to find your site in search results.
      You write interesting content but you should rank your blog higher in search
      engines. If you don’t know 2017 seo techniues search on youtube:
      how to rank a website Marcel’s way

    28. ZIP2 at 3:24 am

      hello here!
      Could someone tell me how long does the CIQ take for clearance?
      In case they take long, can this go up to three weeks?

      thanks in advance

    29. Ashish Ranjan at 9:37 am

      In import export business, HS code is used to classify the products. Find the HS code list of China at http://www.exportgenius.in/hs-code/china

    30. Khan at 9:52 am

      Hi

      Do ciq have xrf edxrf spectrometre for minral test from ore
      Precius metal test in ore!!

    31. BARRY HIRST at 6:24 am

      Can CIQ assist to pre-inspect cargo being exported out of Mozambique to China? Do you have representation in Mozambique and if who can I contact please?

    32. Suey at 8:30 am

      Dear Sir,
      Thank you so much for this information.
      I would like to double confirm what I have understood, as my company is planning to export to China for the very first time.

      1. CIQ is one kind of auditing organization randomly inspect imported products in China. This means that if we are lucky, CIQ may not inspect our product, is this correct? or they look up every imports.

      2. If we have the CCC mark, we don’t have to worry about CIQ inspection but CIQ declaration is required when my product has no CCC marks but I have appropirate reason why we haven’t have the CCC mark.

      3. CIQ declaration can be done online by sending or uploading essential documents informed by my import agent in China. Have I understood correctly?

    33. ramu.E at 12:17 pm

      Dear Sir/Madam,

      Please provide information Ascorbyl Polyphosphate product will get vetenary Health certificate or not.

      Thanks & Regards
      Ramu.E

    34. WARREN OGADA at 1:47 pm

      Dear Sir / Madam

      I want to export Manganese ore from Kenya to China , How I find you in Kenya or get certificate of CIQ to enable export of Manganese ore.

    35. Beldara Marketplace at 6:56 am

      Amazing post you shared. Thanks for sharing these wonderful tips with the world. I would like to add one B2B marketplace beldara which is also helpful to improve business. Thanks

    36. NEO NGUYEN at 3:54 am

      Hello guides,
      I am exporting used machine to China from Vietnam
      Please advise me your office contact in Vietnam for further contacting. We need it urgently
      Thanks so much

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