• Exporting to Japan: A Complete Guide

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    Japan is the third richest country in the world, is highly developed and has a population of nearly 130 million people. With that information on hand, you know you have loads of opportunities to find customers there. Still, a majority of small European and American business owners merely focus on local markets and don’t grasp the opportunities to export to countries like Japan. I think it’s time for us to change that. In this article I present essential information that helps you to start exporting to Japan.

    How to find Japanese customers

    There’s one obstacle that prevents many foreign business owners from exporting to Japan: They don’t know how to find Japanese customers. In the following section I present valuable tips on how you can find Japanese customers and aim for increased profits in return.

    Trade fairs in Japan

    Japan doesn’t lack trade fairs and you can find them for all kinds of products, ranging from fashion and apparel to LED lights and high-tech robotics. The majority of the trade fairs takes place in Tokyo. Let me present two of the largest trade fairs that are held on an annual basis.

    Nepcon – Asias biggest electronics fair

    Nepcon is the largest electronics trade fair in Asia. The fair has expanded quickly since it started in 1972 and covers a wide range of product segments. The exhibition is often referred to as the ”Exhbition presenting the Asian electronics industry” and visited by a huge amount of visitors. The visitors are mainly Korean, Taiwanese and Chinese people. If you plan for expansion in any of these countries later, grasp the chance and widen your network!

    Products on display at Nepcon:

    • Electronics.
    • Design.
    • R&D.
    • Manufacturing.
    • Automotive electronics.
    • LED/OLED Lighting.
    • Electric vehicles.

    You can apply to the fair on Nepcon’s website and it won’t take you more than a couple of minutes.

    Export to Japan

    How to go there

    You can fly to one of the main airports in Tokyo’s Greater Area, Haneda airport or Narita airport. If you arrive at Haneda airport, you won’t need more than 20-30 minutes to reach the exhibition (Tokyo Big Sight) and it costs you roughly 6500 Yen to go by cab (equals to around 50 Euro or 70 USD). To use the same means of conveyance from Narita airport takes a little bit longer, around 80 minutes, and costs you 18,000 Yen.

    Going by train is a considerable alternative (the public transport system is best-in-class and very convenient). The ticket price is almost negligible and around 500-1000 Yen. You will need around 40 minutes to go from Haneda airport and 60 minutes from Narita airport.

    Fashion Goods and Accessories Expo

    You should definitely have a look at the Fashion Goods and Accessories Expo, if you have a fashion company. It’s one of Japan’s leading fashion trade fairs and that attract exhibitors for all kinds of products such as:

    • Bags.
    • Jewellery.
    • Hats.
    • Shoes.
    • Belts.
    • Scarves.
    • Leg wear.

    Next event: 9-11th of July 2014 (the fair is held on an annual basis).
    Location: Tokyo Big Sight, Tokyo (same venue as Nepcon that I presented above).

    VISA

    Europeans and Americans are not obliged to apply for a VISA if they stay less than 90 days. In addition, the purpose of their visit must be to attend trade fairs, conferences or for tourism. You can visit the Ministry of Foreign Affairs of Japan’s web site for more information.

    Hire a Japanese distributor

    I often recommend small business owners to hire a distributor for exports to Asian markets like the Japanese.
    There’s a number of benefits to hire a distributor. They can help you with customs clearances, quality regulations, to fill in documents and customize your products for the market you plan to enter. Though, you shouldn’t take for granted that all distributors are capable to help you with sales and marketing of your specific products.

    You might have issues to find a distributor, and to be honest, it’s not always that easy. There are five common ways to find distributors: On the internet, at trade fairs, with help from a third party, via personal contacts or by analyzing competitors. You can verify the distributor’s credibility and capabilities through references, testimonials, by asking questions or if you visit the distributor in person. To build a good relationship with your business partners is an important part of the Asian culture. I recommend you to visit the distributor in person, once you have confirmed the questions you can by email and phone.

    Pay attention to the following facts before you start searching for a distributor:

    • Find a distributor that knows the Japanese market and your products well. The distributor shall have sufficient experience and preferably sold the same or at least similar products.
    • You can verify the distributor’s credibility if you visit them in person or let a third party doing so. Prepare your visit thoroughly and bring a list with questions. You will be able to know more about their business experience and history. Squeeze out as much information as you can.
    • Ask the distributor to show a list of other companies who currently work or has previously worked with them.
    • Set up a minimum sales quota in your contract, hence avoid risks for the distributor to perform badly in sales.
    • Protect your trademark and include all necessities in the final contract. And register your trademark in Japan!.

    Translate your website for the Japanese market. You can find freelancers who don’t require a lot of money for interpretation.

    The most commonly used search engine in Japan is Yahoo and in second place comes Google.jp. Consider to index your websites in both these search engines when you promote your products or search for customers.

    The importance to register your trademark in Japan

    Overseas and Japanese companies follow the same procedures and conditions when registering a trade mark. There are no obstacles to register your trademark today if you plan for exports to Japan in the future. Though, the registration will be removed if the trademark is not used within three years.

    Bear in mind that Japan has a first-to-file regulation (same as China). The rights of the trademark will belong to the company who first register that trademark. Thus, it’s very important to register the trademark in Japan, before you start exporting.

    The trademark registration process can be rather time consuming and complicated. To hire a lawyer or agent can be a good idea, if you doubt that you can manage the process solely by yourself. Worth paying attention to is that a distributor can help you with trademark registrations.

    Registration process of the trademark and its fees

    The total application and examination process takes around 7-8 months in general. The time can be reduced to 3 months if no problems occur during the examination. Japan follows the same international trademark registration system as other countries and there are 45 service and product classes. You can find the application and examination costs on Japan External Trade Organization’s website.

    Application fees

    • Trademark registration for one product class costs 12,000 Yen.
    • If you add more product classes, you must pay 12,000 Yen for the first product class and 8,600 Yen for each product class added (also referred to as registering the trademark in ”multiple classes”).
    • Other fees (when you hire a patent attorney or agent for instance).

    Registration fees

    • You need to pay 36,000 Yen for each trademark and class registered.

    Renewal expenses

    You are required to renew the trademark registration every tenth year. The cost for a renewal is 48,500 Yen per product class and trademark.

    Japanese certification standards

    Your products need to comply with the standards and regulations used in Japan. The certification mark of Japan is called JIS (Japan Industry Standardization) and mandatory for a wide range of products. The JIS-mark can be required for any of the following product categories:

    • Electronics.
    • Automotive parts.
    • Textiles.
    • Ceramics.
    • Medical equipments.

    For more information, click on the link “certification mark of Japan” above. You will be redirected to jisc’s website.

    The application process and related fees

    The application process for the JIS-mark can be found below:

    • Submission of application.
    • The application is accepted / not accepted.
    • If the application is accepted, you must send product samples. In addition, the factory is audited.
    • Decision will be taken based on the results from above.
    • Agreement of certification.
    • Issue of the certificate.
    • Surveillance / maintenance (temporary surveillance, if JIS-standards are changed for instance).
    • Continuation of certification.

    You must pay fees for the following items:

    • The application process.
    • Factory audits.
    • Product sample testing.
    • Sampling fees.
    • Certification fees.

    Transportation

    As described in “The short guide that explains how you can prepare for exports to China”, there are two ways of transporting products from Europe and the US to Asia: by air freight or sea freight. Below I present brief information regarding FCL and LCL deliveries for sea freight.

    FCL shipping (Full container load on boat)

    FCL is used for deliveries of high volumes. FCL is the least expensive option for exporters and recommended if you manage to fill up a 20” or 40” container cargo.

    LCL shipping (Less than a container load on boat)

    LCL-shipping can be utilized for goods that can’t fill up a 20” or 40” container cargo. This freight option is optimal if you can’t use FCL due to low volumes, or if the weights or volumes are not compatible with air freight. There are both merits and demerits with LCL-shipping. You need to share container space with other exporters, that can be risky from a quality and a time point of view. You must prepare a packaging that is robust and safe from mold, liquids and hard hits. Bear in mind that other exporters might face issues with customs. If your commodities are in the same container cargo, you can lose a lot of time.

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  • 3 Responses to “Exporting to Japan: A Complete Guide

    1. Shelby at 3:25 pm

      Hello! I could have sworn I’ve been to this website
      before but after checking through some of the post I realized it’s new to
      me. Anyways, I’m definitely glad I found it and I’ll be bookmarking and checking back often!

    2. Tom at 6:00 am

      Really educative article. Pls how can I source for agents for export in Japan??

    3. Abdulkader Rahmo at 1:02 am

      hello we are a small biotech company negotiating with a distributor a contract on a R&D product (assay kit) to be exported to japan; the distributor insist on consequential damages clause, is that something usual in japan?

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